IV. Guidelines for Meeting Room Use
1. The two large meeting rooms in Centreville and Kent Island may be used during non-library hours including Sundays. A group designee is required to check out a key prior to use if the reservation is outside regular Library hours.
2. The small conference room (Centreville) and the small meeting room (Kent Island) are available during library hours only.
3. Groups may bring light refreshments or arrange for catering.
4. The following are strictly prohibited in the meeting rooms: firearms, gambling, tobacco, controlled substances, and open flames.
5. Organizations using the meeting room after library hours will return the key in the night drop box.
6. The use of Library owned audio-visual equipment is permitted. However, individual, organizations or groups must provide a qualified operator who can demonstrate his or her ability to use said equipment. Each room has Wi-Fi available.
7. Children and youth groups may use the rooms provided they are adequately supervised by adult sponsors at least 18 years of age.
8. When you enter the meeting room, if it’s not orderly and clean, please notify the staff immediately.
9. When setting up the room be sure that the wheels on the tables are unlocked before moving them. Locked wheels will scratch the floor.
10. The room should be returned to its original state when your activity is complete. There are cleaning supplies in the kitchen located behind the double doors. There is a Swiffer wet jet available for use to clean up wet spills. There is a large yellow dust mop for DRY MOPPING ONLY and a dust pan and broom for the dry spills. There are 2 vacuums located in the kitchen for use as well. A $25.00 clean up fee may be charged if the room is not clean and orderly when you leave.
11. The tables, when in use, are in the locked position and there is a lever at either end underneath the table to release the top. The tables should be wiped of all spills, glue, glitter, food, etc. prior to re-tilting them and putting them against the long wall. The wheels should be unlocked before moving the tables.
12. The chairs should be returned to the racks provided in the manner and order shown in the pictures located near each rack. At the Centreville Library there is a space for 12 additional chairs to be placed against the wall and secured with a bungee once the rack in the closet is full. No more than five (5) chairs per section, with the top of the chair facing the racks handle and the bottom of the chairs which acts as a handle facing out.
13. Return the movie screen to the up position.
14. Make sure all windows are closed and locked, lights are turned off and doors are locked.
15. Take your trash out of the library and place in the dumpster behind the building. 1
6. The Library is not responsible for lost, stolen or damaged articles.
17. Any individual, group or organization using the Meeting Rooms will be financially responsible for any damage which may occur during their use of the room.
18. No exhibits, maps, charts, posters etc. may be hung on the walls.
19. Use of the room must not interfere or disturb Library operations. Music and noise must be at an acceptable level. V. Non-Endorsement Permission to meet at the Library does not constitute an endorsement of that group’s policies or beliefs by the Library. The name of the Library may not be used in any publicity for non-library sponsored meetings except to designate the meeting location. The Library may not be identified as a co-sponsor of a meeting without prior written approval.
